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Form reference

SAM license inventory

26 declared fields for Software entitlement. Required fields include Entitlement number, Software product, License metric, Quantity owned.

Demo baseline · November 13, 2026
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About this form

Use this reference to identify built-in form labels, data types, and validation. Specialized workspaces can render a subset of these fields or provide workflow-specific controls. Your role, record state and tenant configuration can change what you see.

Registry key
software_entitlements
Record label
Software entitlement

Field definitions

FieldType or referenceBuilt-in rulesChoices and constraints
Entitlement number
entitlementNumber		textRequired
Default list field		—
Software product
productId		reference
software_products		Required
Default list field		—
License metric
licenseMetric		selectRequired
Default list field		per_user, per_device, per_core, per_processor, concurrent, subscription, site, consumption
Quantity owned
quantityOwned		numberRequired
Default list field		Minimum 0
Quantity allocated
quantityAllocated		numberRead-only
Default list field		Minimum 0
Quantity available
quantityAvailable		numberRead-only
Default list field		Minimum 0
Procurement type
procurementType		selectRequiredpurchase, subscription, enterprise_agreement, oem, trial
Purchase order
purchaseOrder		textOptional by default—
Vendor
vendor		textOptional by default—
Contract number
contractNumber		textOptional by default—
License cost
cost		numberOptional by defaultMinimum 0
Currency
currency		textOptional by default—
Start date
startDate		dateOptional by default—
Expiration date
expirationDate		dateOptional by default—
Annual maintenance cost
annualMaintenanceCost		numberOptional by defaultMinimum 0
Renewal cost
renewalCost		numberOptional by defaultMinimum 0
Renewal date
renewalDate		dateDefault list field—
Reclaim after unused days
reclamationPolicyDays		numberOptional by default—
Compliance
complianceStatus		selectDefault list fieldcompliant, under_licensed, over_licensed, unknown
Active
active		booleanDefault list field—
Created
createdAt		textRead-only—
Updated
updatedAt		textRead-only—
Demo record key
demoKey		textHidden by defaultStable identifier used by the idempotent demo fixture loader.
Demo dataset
demoDataset		textHidden by defaultSynthetic demonstration records. Not actual organizational inventory, financials or execution evidence.
Vendor account
vendorId		reference
vendor_accounts		Default list field—
Enterprise contract
enterpriseContractId		reference
enterprise_contracts		Optional by defaultSelect a matching active agreement from the shared Vendor and contract workspace.

Related procedure: Allocate software and verify fulfillment.

Verification evidence

The disposable audit exercised 21 applicable validation assertions on this definition. The authenticated collection read returned HTTP 200. See the verification matrix for scope.

Collection read results by built-in role

These statuses were observed over HTTP with one role per disposable MFA account. A successful list response can be empty and does not establish individual record, field, or write access.

RoleHTTP status
Asset Manager200
Change Manager200
CMDB Manager403
Contract manager200
Customer service agent200
Customer service customer403
Customer service manager200
Datacenter Customer403
Datacenter Fulfiller200
Datacenter Manager200
Datacenter Vendor403
EH&S auditor403
EH&S manager403
Executive Reader200
Field service dispatcher200
Field service technician200
HR case agent403
HR knowledge manager403
HR lifecycle manager403
HR profile manager403
Employee Relations investigator403
HR service catalog administrator403
Inventory Counter403
ITIL Fulfiller403
Knowledge Manager200
Business Manager200
Platform Administrator200
Service Desk Agent200
Vendor manager200
Third-party risk manager200
Employee with no workspace role403

Edit and verify

  1. Open the list from the appropriate workspace and select an existing record or a permitted create action. Confirm the intended tenant and record number.
  2. Use the visible controls for the current record type and state. For reference fields, select a returned record from the lookup. Fill visible required fields and use the dedicated workflow action when the record has approval or completion gates.
  3. After saving, reopen the record and compare its persisted values, state and activity to the intended change. Check the downstream linked record when the action creates one.

Troubleshoot

  • Missing field or control: compare the role, module, record state, form conditions and tenant overrides.
  • Lookup returns no result: check that the referenced record is active, in scope and compatible with the current field.
  • Save is rejected: keep the exact validation message and compare the field key, choice, constraints and required related records.
  • See Edit and troubleshoot records and Configuration Studio.